1. Introduction
The Mail System in Stackposts allows administrators to send custom emails, manage automated email templates, and apply branded email themes for consistent communication.
With this system, you can:
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Send custom emails to selected users
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Manage system notification templates (e.g., welcome, payment success, password reset)
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Apply professional email themes for a consistent look and feel
2. Mail Sender
Navigate to Mail System → Mail Sender.
This feature lets you send emails manually to specific users.
Fields:
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Recipient(s) – Select one or multiple users
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Subject – Email subject line
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Message – Email content (rich text editor supported)
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Available Variables – Use dynamic placeholders such as:
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[username]→ User’s username -
[fullname]→ Full name -
[email]→ Email address -
[plan_name]→ Subscription plan name -
[expiration_date]→ Plan expiration date
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👉 Example:
“Hello [fullname], your plan [plan_name] will expire on [expiration_date].”
3. Mail Templates
Navigate to Mail System → Mail Templates.
These templates are used for system notifications sent automatically.
Default Templates include:
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Team Invitation – When a user is invited to a team
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Forgot Password – Password reset instructions
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Password Changed – Confirmation after password update
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Welcome Email – Sent when a new account is created
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Account Activation – Sent to verify and activate accounts
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Payment Success – Confirmation of successful payment
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Payment Failed – Notification of failed payment attempt
👉 You can edit each template’s subject and body. Use Available Variables to personalize messages automatically.
4. Mail Themes
Navigate to Mail System → Mail Themes.
Themes define the visual style of all outgoing emails.
Example Themes:
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Minimal Elegant – Clean and modern layout
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Modern Pro – Professional and responsive design
Actions:
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Use Theme – Apply a theme to all system emails
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Active Theme – The theme currently applied to outgoing emails
👉 Choose a theme that best matches your brand identity.
5. Best Practices
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Always use Available Variables to personalize user emails
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Customize Mail Templates to reflect your brand voice
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Select a Mail Theme that provides readability and professionalism
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Test emails by sending them to your admin account before rolling out to users
✅ With the Mail System, admins can automate notifications, maintain consistent branding, and communicate directly with users effectively.